top of page

EVENT PLANNER

 

Grateful PR is seeking a talented and detail-oriented Event Planner to join our team. As an Event Planner, you will play a vital role in planning and executing successful events for our clients. This position offers an exciting opportunity to showcase your creativity, organizational skills, and ability to create memorable experiences.

 

Responsibilities:

​

  • Event Planning and Execution: Plan, coordinate, and execute various types of events, including product launches, press conferences, networking events, and client appreciation events. Manage all aspects of event logistics, including venue selection, vendor coordination, budgeting, and on-site management.

  • Client Collaboration: Collaborate with clients to understand their event objectives, vision, and requirements. Provide creative ideas and recommendations to enhance event experiences and achieve desired outcomes.

  • Budget Management: Develop event budgets, track expenses, negotiate contracts with vendors, and ensure adherence to budgetary constraints. Identify cost-saving opportunities without compromising the quality of the event.

  • Vendor Coordination: Source and manage relationships with event vendors, including venues, caterers, audiovisual technicians, photographers, and other suppliers. Negotiate contracts, review proposals, and ensure timely delivery of services.

  • Timeline and Logistics: Create detailed event timelines, production schedules, and run-of-show documents. Coordinate logistics, including event setup, registration, guest management, seating arrangements, and audiovisual requirements.

  • Marketing and Promotion: Collaborate with the marketing team to develop event promotion strategies, including online and offline marketing initiatives, social media campaigns, and event registration management.

  • Event Design and Branding: Work closely with the creative team to design event concepts, themes, and visual elements. Ensure event branding consistency throughout all collateral and touchpoints.

  • On-Site Management: Oversee event setup, coordinate with vendors, manage event staff, and address any on-site issues or emergencies. Ensure a seamless and memorable experience for all attendees.

  • Post-Event Evaluation: Conduct post-event evaluations and collect feedback to assess the success of the event. Analyze metrics and insights to identify areas for improvement and implement learnings in future events.

  • Industry Research and Trends: Stay up to date with event industry trends, best practices, and emerging technologies. Continuously seek innovative ideas to enhance event experiences and exceed client expectations.

 

Qualifications:

​

  • Previous experience as an Event Planner, Event Coordinator, or similar role.

  • Strong organizational and project management skills, with the ability to manage multiple events simultaneously.

  • Excellent communication and interpersonal skills to collaborate effectively with clients, vendors, and team members.

  • Creative thinking and problem-solving abilities to overcome challenges and create unique event experiences.

  • Attention to detail and the ability to manage event budgets and resources efficiently.

  • Proficiency in event management software and tools.

  • Knowledge of event marketing and promotional strategies.

  • Flexibility to work evenings, weekends, and travel as required for event planning and execution.

  • Ability to work under pressure and adapt to changing event dynamics.

  • Degree in Event Management, Hospitality, Marketing, or a related field is preferred.

 

Join our team as an Event Planner at Grateful PR and contribute to the success of our clients’ events. We offer a collaborative and dynamic work environment, opportunities for professional growth, and the chance to create memorable experiences that leave a lasting impact.

​

To apply, please submit your resume, cover letter, and any relevant certifications or achievements in event planning or related fields.

​

bottom of page