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EXECUTIVE ASSISTANT AT GRATEFUL PR

 

Grateful PR is seeking a dedicated and organized Executive Assistant to provide comprehensive administrative support to our executive team. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our organization by managing schedules, coordinating meetings, and handling various administrative tasks. This position offers an opportunity to work closely with our leadership team and contribute to the success of our agency.

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Responsibilities:

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  • Calendar and Schedule Management: Coordinate and manage executive calendars, schedule appointments, meetings, and travel arrangements. Ensure effective time management and prioritize tasks based on importance and urgency.

  • Meeting Coordination: Arrange and prepare for internal and external meetings, including setting up virtual or in-person meetings, organizing agendas, taking minutes, and distributing materials.

  • Correspondence and Communication: Draft and edit correspondence, emails, and other communications on behalf of the executives. Respond to inquiries, screen and redirect phone calls, and handle incoming mail.

  • Document Preparation and Management: Create, review, and format documents, reports, presentations, and other materials. Maintain accurate and organized electronic and physical filing systems.

  • Project Assistance: Support executives with various projects, including research, data collection, and analysis. Provide updates and assist in managing project timelines and deliverables.

  • Relationship Management: Build and maintain positive relationships with internal stakeholders, clients, vendors, and partners. Serve as a point of contact and ensure effective communication and collaboration.

  • Travel Arrangements: Coordinate travel logistics, including transportation, accommodations, and itineraries. Manage travel expenses and ensure compliance with company policies.

  • Confidentiality and Discretion: Handle sensitive and confidential information with utmost professionalism and maintain a high level of confidentiality and discretion at all times.

  • Administrative Support: Provide general administrative support, such as filing, record-keeping, expense tracking, and supply management. Assist with special projects and tasks as assigned.

 

Qualifications:

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  • Previous experience as an Executive Assistant or similar role, supporting senior-level executives.

  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities.

  • Strong written and verbal communication skills, with keen attention to detail.

  • Proficiency in using productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management software.

  • Professionalism and the ability to interact effectively with individuals at all levels, both internally and externally.

  • Discretion and the ability to handle confidential and sensitive information with integrity.

  • Proactive mindset with the ability to anticipate needs, identify opportunities for improvement, and take initiative.

  • Strong problem-solving skills and the ability to work well under pressure.

  • Flexibility and adaptability to changing priorities and a dynamic work environment.

  • A positive and professional attitude with a commitment to providing exceptional support.

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Join our team as an Executive Assistant at Grateful PR and contribute to the efficient functioning of our executive team. We offer a collaborative and supportive work environment, opportunities for professional growth, and the chance to play a pivotal role in the success of our agency.

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To apply, please submit your resume, cover letter, and any relevant certifications or achievements in executive support or administrative roles.

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